Event Permits

Events that are being held on Council owned or managed land require a permit. The below forms may be required depending on your event.

Community Event Application Form

Community Event Permit Application

The form must be completed if your event is being held on Council land or a reserve managed by Council.
  • Organiser Details

  • Event Details

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  • Please upload your Certificate of Currency
  • Please upload a copy of your Site Plan for the event
  • Application Forms

  • If you are providing food, please complete a Temporary Food Application.
  • Please make sure you have a Temporary Occupancy Permit from an authorised Building Surveyor.
  • If you are intending on closing roads, please complete the Road Closure Application Form.

Road Closure Application Form

Road Closure Application

This form must be lodged at least six weeks prior to the scheduled event. nIn accordance with Section 19 of the Local Government (Highways) Act 1982 Council has a statutory requirement to advertise road closures for public events in a local newspaper (The Mercury) at least 10 days prior to the event. Advertising costs are invoiced to the applicant.
  • Applicant Details

  • Road Closure Details

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  • Supporting Documents

  • This must be prepared by a qualified operator in accordance with the requirements of Traffic Control for Works on Roads - Tasmanian Guide 2011 and AS1742.3

Special Application for Temporary Food Stalls

Please complete the application form if you wish to operate a food stall..   This process should take approximately 10 minutes to complete.   Once you have completed the form it will be lodged with Council and you will be emailed a copy of your certificate within up to ten (10) working days.

For events with more than one (1) stall, each stall holder must individually apply for their stall.

Commercially operated stalls OR events with more than one (1) food stall incur application fees as follows:

  • Commercial stall – single event $36.00
  • Commercial stall – notification only $10.00
  • Charity/community event or school fair (more than one stall) $39.00
  • Charity/community event (BBQ/sausage sizzle/cake stall) No fee

Payment can be made in person during Council business hours or by credit card over the phone on (03) 6211 8200.  Payment must be made before completing the form as the receipt number is required to verify your application.
If you are applying for this as part of an event e.g. a school fair/community event, the coordinator of the event must pay the fee prior to any of the food registration certificates being issued.

If you are completing this application within two (2) weeks of your event please contact Environmental Services on Ph: (03) 6211 8255 before proceeding.

Please remember to:

  • Read the Mobile Food Business Guidelines before completing the application form.
  • Include as much detail as possible.
  • Provide an answer to every question.
  • Tick all of the confirmations to allow the generation of your certificate.
  • Display the certificate in the stall.

Contact an Environmental Health Officer on (03) 6211 8255 if you need assistance.

If you are a business based in Kingborough and you are intending to operate a food stall regularly within Kingborough or in any other Council area, you will need to apply for a Statewide Mobile Food Business Licence. If you fall into this category, please fill this form out and send back to Kingborough Council so the Environmental Health Officer can assess your application.

The online application form is ONLY to be completed for single one off events within Kingborough.

Please be aware that food stalls may be inspected by an authorised officer and enforcement action may be taken where non-compliance with the Temporary Food Stall Guidelines are noted.

Special Application for Temporary Food Stall Form

  • Event Information

  • Stall Details

  • Please supply an email address so we can email your certificate to you.
  • Event Details

    If you lodge your licence less than seven days prior to the event it is not guaranteed that we will be able to issue your licence in time.
  • As it will appear on the certificate
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  • As it will appear on the certificate.
  • Previous Licence Information & Land Owner Consent

    Please select the relevant options to enable Council to complete their assessment correctly
  • If your stall is on Council land, please contact Council's Liaison Officer - Governance and Property on (03) 6211 8200.
  • Food Information

    Please answer the below questions regarding the types of food and what steps you will take to ensure health and hygiene requirements are met throughout the event.
  • Please include the address and conditions of storage.
  • Further information may be requested in relation to your application depending on the types of food to be sold (e.g. specific details of food preparation).
  • How will food be kept cold?
  • How will food be kept hot?
  • Hand wash facilities must have warm running water, soap and paper towel as shown in the DHHS Temporary Food Stall Guidelines; hand sanitiser alone is not acceptable. Your application will not be approved unless hand wash facilities are provided.
  • 1. I agree to comply with all food safety requirements stipulated by the Event Organiser, Council's Environmental Health Officer and the conditions as set out on the Temporary Food Business Certificate of Registration. 2. I agree to keep a copy of Council's temporary food business certificate of registration at my food stall for the duration of the event. 3. I have read and understood this and all the associated documents relating to this application including the DHHS Temporary Food Stall Guidelines. 4. I understand that by submitting this application it is a legal document and the person named on the certificate is responsible for the running of the stall, safe food handling practices in accordance with the Food Act 2003 and the Food Standards Code and compliance with stipulated conditions.
  • Payment and Fee Information

    If you have paid the relevant fee applicable to this application please note your receipt number below
  • Payment can be made in person during Council business hours or by credit card over the phone on (03) 6211 8200. Payment must be made before completing the form as the receipt number is required to verify your application. If you are applying for this as part of an event e.g. a school fair/community event, the coordinator of the event must pay the fee prior to any of the food registration certificates being issued. Note: If you are applying for an annual licence, depending on what time of the year you are applying for your Special Application for Temporary Food Stall Form, it may be at a pro-rata rate depending on which quarter of the year it is.

Application for Temporary Place of Assembly

Public Health Act 1997 – Sections 76 & 81

  • This form ONLY needs to be completed if your event will have one thousand people or more, present for two hours or more.
  • Please complete this form if you wish to apply to operate a temporary place of assembly for a specific event.

This process should take approximately 10 minutes to complete.   Once you have completed the form it will be lodged with Council and you will be emailed a copy of your licence within up to ten (10) working days.

  • Please note that there is a fee for this application.
  • After you have submitted the application form, you will be contacted with an application number for payment.
  • Payment can be made in person during Council business hours or by credit card over the phone on (03) 6211 8200.
  • Please refer to Council’s fee schedule for the relevant fee.

You must complete this form two weeks prior to the date of the event.

Please remember to:

  • Include as much detail as possible.
  • Provide an answer to every question.
  • Tick all of the confirmations to allow the generation of your certificate.
  • Display the certificate on the day.

Contact an Environmental Health Officer on (03) 6211 8255 if you need assistance.

Please be aware that events may be inspected by an authorised officer and enforcement action may be taken where non-compliances are noted.

 

Wedding Ceremony Notification

Council has no arrangement whereby the public can reserve public areas for weddings. Once we are notified of your wedding ceremony, a notation is made on our calendar to provide a record of who is likely to use the area; this will help minimise any potential clashes with other weddings or events. However, not everyone notifies Council of their wedding ceremony, and more than one wedding in a public area may occur.

Council’s requirements are:

  • the area must remain accessible to the public at all times;
  • area is to be left in a clean and tidy condition after the event;
  • confetti, rice, or similar, is to be used; and
  • order to prevent any broken glass, all drinks should be served from non-breakable drinking vessels.

Privacy Statement
Completion of this form may require the disclosure of personal information. The intended recipients of this information are officers of the Kingborough Council in order to advance the purposes of this form and to carry out Council business. The Personal Information Protection Act 2004 and Council’s Privacy Policy regulate the use of this information, which will not be disclosed to any other party, except with your permission or if required or authorised by law. You may make application to access or amend personal information held by Council by contacting the Customer Service Unit on (03) 6211 8200. Should you not provide the information sought, Council will not be able to process this form.

Wedding Ceremony Notification

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  • Please be specific in the location i.e. northern end of beach